Privacy Statement

ZAHRA: Bulletin Big Data, Data Science, and Artificial Intelligence, published by Asosiasi Peneliti Data Science Indonesia (PDSI), recognises that personal information provided to its editorial platform must be handled responsibly. This statement explains the purposes for which the journal may use personal information during registration, submission, review, publication, and correspondence.

1. Information associated with journal activities

• Registration and profile data: name, email address, institutional affiliation, country, account or role information, and other details voluntarily provided in an OJS profile.
• Submission data: author information, manuscript files, metadata, correspondence, contribution and funding statements, supplementary material, and publication-related records.
• Editorial and peer-review data: reviewer invitations, evaluation reports, decisions, revisions, and communications held in the journal workflow.
• Technical information: data required for the operation, security, and troubleshooting of the journal website; third-party widgets or analytics, if used, may process information under their own terms.

2. Purposes of use

• Operate journal accounts, authenticate users, support submissions, and communicate editorial decisions.
• Assign manuscripts for editorial assessment and peer review according to the journal’s applicable review model.
• Prepare and publish accepted articles, including author names, affiliations, correspondence details, abstracts, references, and associated scholarly metadata.
• Maintain an accurate record of peer review, editorial decisions, corrections, and publication history for academic accountability.
• Respond to support requests, investigate publishing-ethics concerns, and maintain website integrity.

3. Access to information and confidentiality

Access to non-public editorial records should be restricted to persons who need the information for a legitimate journal function, such as the relevant editors, assigned reviewers, production staff, and technical administrators. Reviewers should receive only information required for assessment; author and reviewer identities must be handled in line with the journal’s double-blind review arrangements. Published article metadata, by contrast, is intentionally accessible to readers and indexing or discovery services.

4. Third-party services and external links

The ZAHRA website may link to services outside the OJS platform, including author resources, visitor-statistics widgets, persistent-identifier services, and scholarly discovery platforms. When users follow those links or load embedded third-party resources, the relevant provider may process information according to its own privacy practices. The journal should review external integrations before they are activated.

5. Retention and integrity of the scholarly record

Account data and unpublished submission information should not be retained longer than necessary for the relevant editorial, operational, or legally justified purpose. Editorial and publication records may need to be retained to support auditability, the scholarly record, disputes, and corrections. Data requested for deletion may therefore be subject to legitimate recordkeeping constraints. This statement does not claim a fixed retention period or technical deletion capability not confirmed by the platform administrator.

6. Information quality and user requests

Users should keep their profiles accurate and may request correction of inaccurate personal details, clarification of data use, or review of an account-related privacy concern. Requests affecting published author metadata or the integrity of an article will be evaluated in light of the permanent scholarly record and the journal’s correction procedures. Account deletion or anonymisation cannot be guaranteed where information must be preserved for documented editorial or legal reasons.

7. Appropriate safeguards

• Use journal information only for legitimate editorial and publishing purposes.
• Avoid distributing reviewer reports or author contact details outside authorised workflows.
• Minimise unnecessary personal information in submitted files and public disclosures.
• Report suspected unauthorised access or accidental disclosure promptly to the editorial office.
• Review security, backups, user roles, site plugins, and any third-party analytics under the journal’s operational procedures.

8. Privacy questions and amendments

For privacy-related enquiries or requests, contact the ZAHRA editorial office at zahra.pdsi@gmail.com. Material revisions to this statement should be published transparently on the journal website.